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March 26, 2020
HED Updates CA Guidelines During COVID-19 Outbreak
As we face the evolving situation of the COVID-19 health crisis, we believe that it is positive that we are able to continue to support our clients during this time and keep the health and safety of our employees at the forefront.

HED has prepared the following series of considerations:

• Weekly OAC meetings or other coordination meetings should be handled via Zoom meetings.

• Limited specific on-site services that are required to support construction may include the following:
o Mockup reviews
o Field observation reports
o Pay app reviews
o Punch walks

• Prior to going on site, the Project Manager or PIC needs to ensure that the General Contractor is following CDC guidelines and reinforcing ‘social distancing’ for safety.

• Prior to directing any staff to go to a jobsite, the Project Manager and PIC need to check with the staff know that if they are comfortable with going to the site. If a staff member is uncomfortable going to the site due to COVID 19 related concerns or is in a high-risk group, they should not go to the site and should continue to shelter in place. In this event, please work with your Discipline Leaders to determine an alternate staff member who can make the site visits.

• Any staff member that is ill, should not go to the construction site.

• All protective wear provided at the construction site, such as gloves or face masks, or otherwise required as a condition of site access, should be worn.

• When conducting site visits, staff should not be required to enter construction trailers occupied by more than 10 people or that are confined in space.

• For project access on occupied sites, the Project Manager or PIC needs to request that project personnel be provided a separate entry/access point that will allow the project team to better manage the human contact, interaction and social distancing elements.

• If team members are required to traverse corridors or facilities utilized by occupants, for instance in hospitals, the Project Manager or PIC needs to request those corridors be cleared for project personnel to quickly and efficiently perform site work that must be completed.

• If possible, request to conduct the site visits after the tradesman have left the site for the day.

• Make sure that the site visits are organized (e.g. prepare and issue agenda) to avoid protracted and inefficient site visits.

• In certain cases, it may not be required for our staff to conduct a physical site visit to observe construction. Consider having the General Contractor provide photographs for those conditions that are amenable to that type of review.

• Our contracts may require a specific number of site visits, the Project Manager or PIC should check with the Client and General Contractor to determine if less frequent visits can be made as a result of the current circumstance without impact to the quality of work, determination of conformance to the Contract Documents and/or schedule for construction.

• When conducting a site visit, please complete a Site Observation report and make note on the report that the site observation was conducted during the “COVID-19 Outbreak.” This is just good practice to note that we continued to provide site observations during this period of time.

If you have any other concerns or questions regarding any aspect of providing CA services during this time, please reach out to your HED contact for details.
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